ETS press release: A new system of hours and holidays has been completed
Posted on November 29, 2021 in Latest News, Press Room
HONOLULU – The Crown recently completed the implementation of a new electronic time and leave system that improves the accuracy and efficiency of its payroll process. Approximately 13,000 employees in the executive and legislative branches and the Hawaiian Affairs office use the new system. Over 90,000 electronic leave files now pass through the automated system each month, and electronic timesheets are used to automatically calculate overtime and other types of compensation.
Timesheets and time off requests are now transmitted electronically to the state’s central payroll office, replacing 40-year-old paper-based and labor-intensive tracking methods in the calculation employee salaries. The new functionality, which integrates seamlessly into HR and payroll systems, processes payroll more efficiently and with greater consistency than manually calculated timesheets of the past, and employees now have visibility into their jobs. vacation benefits with pay each pay period.
The main features of this system include:
- The ability for users to make corrections quickly and resubmit time and leave records to prepare for payroll deadlines.
- A streamlined and secure automated approval workflow.
- Audits and queries to manage salary costs.
- Employee access to electronic timesheets and time off reports, along with their payroll information well in advance of payday, with notifications and email confirmations.
- Features to facilitate employee leave donations, to help colleagues in need.
The project was implemented by the Hawaii Modernization Initiative, under the Department of Accounting and General Services (DAGS), in coordination with the Office of Enterprise Technology Services (ETS).
Controller Curt Otaguro said, “The completion of the new time and leave system marks an important milestone in the state’s continued efforts to modernize its existing systems. The implementation of Time and Leave also aligns with Governor Ige’s priority of restoring public confidence in government by engaging in reforms that increase efficiency, reduce waste, and enhance transparency and accountability. . I am proud of our DAGS and ETS project team for their follow-up and their commitment to bring this project to fruition.
“The completion of the new time and leave management system is another example of new government systems that provide better customer service and efficiency benefits to the government. The Crown continues to successfully modernize our existing IT infrastructure. This provides the state with more resilient and robust systems that will improve safety, performance and productivity, ”said Doug Murdock, CIO, ETS.
Time and Leave launched in June 2020 and finished on time and on budget.
In 2019, the State of Hawaii completed its Payroll Modernization Project, which implemented electronic payroll processing. Payroll records such as pay stubs and W-2 forms are now available for electronic retrieval through the Hawaii Information Portal. Employees can also now submit their direct deposit choices and withholding tax forms. Oracle PeopleSoft’s time and work and absence management modules have been integrated into the payroll system. CherryRoad Technologies, Inc. has been the State of Hawaii’s Implementation Partner for the State since 2016.
Office of Enterprise Technology Services
Office: (808) 586-1866
Accounting and General Services Department (DAGS)
Office: (808) 586-0404